The Ultimate 2026 Travel Checklist: Domestic & International Trips Made Easy
Planning the Perfect Trip with the Experts at Highland Events: Bend, Oregon’s Premier Travel, Wedding & Event Planning Company
Traveling in 2026 is more exciting than ever, but it comes with new complexities.
Whether you’re planning a destination wedding, a family vacation, or a business event, having a comprehensive travel checklist is essential.
As a trusted Bend, Oregon, travel, wedding, and event planning company, we understand that attention to detail makes all the difference (truly, you’d be surprised how much time and money is saved with ONE tiny detail).
Here’s your go-to guide for domestic and international travel, plus why hiring a knowledgeable planner (ahem, us) can ensure a seamless, stress-free journey.
Why Use a Professional Travel and Event Planner in 2026?
We Know The Confusion of Navigating New Travel Requirements
The world continues to produce evolving travel regulations, digital health passes, and new visa requirements. Our experienced team stays ahead of changes, ensuring your travel and events remain smooth and compliant.
Stress-Free Planning for Any Occasion, Because Who Wants Stress?
From destination weddings to corporate retreats, a professional planner manages logistics, bookings, and last-minute changes, so you can focus on enjoying the moment.
Local Knowledge with a Global Network, We Are Small but Connected
Based in Bend, Oregon, Highland Events brings in-depth local insights and global connections to many places around the globe, guaranteeing the best venues, vendors, and travel experiences for any occasion.
The Ultimate 2026 Travel Checklist
General Travel Preparation
These are the big ones you don’t want to forget, and believe us, many do!
Book in Advance: Secure flights, accommodations, and event venues early for the best rates and availability.
Check Passport Validity: Ensure your passport is valid for at least six months beyond your travel dates.
Review Visa Requirements: Research and apply for necessary visas for international destinations.
Health & Safety: Stay updated with required vaccinations and digital health passes.
Travel Insurance: Purchase comprehensive insurance covering medical, cancellations, and lost luggage.
Notify Your Bank: Inform your bank of travel dates to avoid card issues.
Download Key Apps: Airline, mapping, translation, and health apps are essential.
Domestic Travel Checklist for 2026
1. Transportation
Book airfare, train, or rental car early (we are talking months for the best prices)
Check for real-time travel advisories (download the apps!)
Arrange airport transfers or shuttles (don’t do this on the fly)
2. Accommodation
Reserve hotels, resorts, or vacation rentals (and keep in contact with your hosts if using a platform like Airbnb)
Confirm early check-in/late check-out if needed
Check for pet-friendly or accessibility options (we get it, we love our animals too)
3. Packing Essentials
Government-issued ID or Real ID for flights
Chargers and adapters
Weather-appropriate clothing
Copies of reservations and itineraries
Event-specific attire or supplies
4. Health & Safety
Prescription medications and documentation
First aid kit
5. Event & Occasion Planning (Because, we do this too!)
Secure event venues or meeting spaces
Coordinate with local vendors (caterers, florists, photographers)
Confirm guest lists and special requirements
Arrange for transportation for groups or wedding parties
International Travel Checklist for 2026
1. Documentation
Valid passport with six months’ validity
Required visas and digital health passes (don’t forget!)
Copies of documents (digital and paper) (we will say this again, don’t forget!)
Emergency contact information (one last time, don’t forget!)
2. Financial Prep
Notify banks and credit card providers (you don’t want your card shut down overseas due to fraud when it’s really you)
Bring multiple payment options (cards, cash, travel money card)
Understand currency exchange rates (and where to find the best currency exchange rate upon arrival)
3. Health & Safety
Required vaccinations and health certificates
Travel insurance with international coverage
Know the location of local hospitals or clinics
4. Packing Essentials
Universal power adapters
International SIM card or roaming plan
Plug adapters and voltage converters
Itinerary and event details in multiple languages (this is often missed)
5. Event & Wedding Planning Abroad
Research international event regulations
Hire local coordinators or work with an experienced Bend-based planner with global connections
Confirm international guest travel and accommodation
Prepare for time zone differences and jet lag (we CAN’T stress this enough, you WILL feel the fatigue)
Quick-Reference: 2026 Travel Checklist
Before You Go
Book transport and accommodation
Check and update travel documents
Schedule vaccinations and health checks
Arrange travel insurance
Set up phone and internet access for your destination
Organize event details with your planner
Packing List
Travel documents (ID, passport, visas)
Health and safety items
Electronics and adapters
Clothing for all occasions
Special event attire or supplies
Day of Departure
Confirm all bookings and check in online
Pack snacks, entertainment, and essentials
Double-check event supplies and decorations
Make Every Detail Count: Why Hire a Professional Travel Planner
Personalized Planning for Every Occasion, Remember, You Are Unique
Whether you’re eloping to a mountain vista, hosting a corporate retreat, or saying “I do” on a tropical beach, a dedicated planner ensures every detail is covered. Highland Events here in Bend, Oregon, specializes in creating unforgettable experiences tailored to your vision.
We Got The Logistics Covered, Near, Far, Wherever You...May Be
Not quite the same lyrics, but you get it. From booking the perfect venue to managing international guest travel, our expertise covers every element of planning. We handle the details, so you can focus on making memories.
There is Nothing Better Than Trusted Vendor Relationships
Our established relationships with trusted vendors worldwide mean better pricing, reliability, and peace of mind for your travel, wedding, or event.
Plan Your 2026 Travel with Confidence (Take a Breath)
In 2026, travel and event planning require more attention to detail than ever. Following this checklist and working with an experienced travel, wedding, and event planner like Highland Events, you’ll enjoy a stress-free, memorable adventure, no matter where your journey takes you.
Ready to make your 2026 occasion unforgettable? Contact us today to start planning your dream event or trip!
